Privacy Policy

Last updated: 19.08.2025

We at SVPA-ASMAP-ASAP (Swiss Association of Psychiatry and Psychotherapy Trainees) take the protection of your personal data seriously. This Privacy Policy explains what information we collect, how we use it, and what rights you have.

1. Who we are

The Swiss Association of Psychiatric Trainees (SVPA-ASMAP-ASAP, also known as SAPT) is a non-profit professional association under Swiss law.

Our purpose is to represent and support psychiatry and psychotherapy trainees across Switzerland, providing educational resources, events, and advocacy at the national and international level.

Association seat: Postfach 3000 Bern
Responsible for data processing (controller): The SVPA-ASMAP-ASAP Board, represented by the President
Contact for data protection matters: [email protected]

2. What data we collect

We may collect the following categories of data:

Basic contact details (e.g. name, email address, information about training and current work situation, eventually telephone number)
Account information (if you register for member access: email, chosen password)
Event-related information (e.g. participation in the annual retreat, workshops or other events)
Technical data (e.g. IP address, browser type, cookies, see section on cookies below)

3. How we use your data

We process your personal data for the following purposes:

To manage your membership and access to members-only content (e.g. toolkit, documents)
To organise and administer events (retreats, workshops, general assemblies)
To send you communications related to the association (e.g. newsletters, invitations)
To ensure the security and functionality of our website
To comply with legal obligations under Swiss law

We do not sell or share your data with third parties for commercial purposes.

4. Cookies and Analytics

Our website uses cookies and similar technologies to ensure basic functionality, improve user experience, and protect against abuse.

a. Types of cookies we use

Strictly necessary cookies: required for website navigation and secure access to protected areas.
Analytics cookies: we use Google Analytics to understand how visitors use our site. IP anonymisation is enabled, which means Google shortens IP addresses within the EU/EEA before transmission to the USA. Data is not merged with other Google data. Retention is currently set to 50 months, after which data is automatically deleted.
Security cookies: we use Google reCAPTCHA on selected forms to protect against spam and automated misuse. This service may collect limited data such as IP address or interaction behaviour, processed by Google for security purposes.

b. How you can control cookies

You can manage or block cookies via your browser settings. In addition, you can opt out of Google Analytics by:

Installing the official Google opt-out browser add-on:
https://tools.google.com/dlpage/gaoptout
Using Google Ads Settings to control personalisation:
https://www.google.com/settings/ads

You may also set an opt-out cookie via the link provided in this policy, which prevents tracking on this website only.

c. Legal notes

Google Analytics is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Data may also be transferred to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. For details, see Google’s privacy policy:
https://policies.google.com/privacy
Google reCAPTCHA is subject to the Google Privacy Policy and Terms of Service:
https://policies.google.com/privacy
https://policies.google.com/terms

Use of cookies and analytics on our site complies with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

5. Data storage and security

Our website is hosted by Hostpoint AG (Rapperswil-Jona, Switzerland). All data that you provide through this website (e.g. membership registration, event participation, or contact forms) is stored securely on Hostpoint’s servers located in Switzerland. Data processing therefore takes place under Swiss data protection law (revFADP).

Additional third-party services integrated into our website (e.g. Google Analytics, Google reCAPTCHA, embedded libraries from Elementor, MailerLite) may involve data transfer outside Switzerland or the EU/EEA. In such cases, processing takes place on the basis of adequacy decisions or with appropriate safeguards as required by law.

In addition to the services listed above, we also use Google Workspace (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) for email communication, document storage and collaboration (e.g. Gmail, Drive, Docs, Sheets, Meet). In this context, data may be processed on servers in Switzerland, the EU or the USA. Google ensures compliance with Swiss and EU data protection standards through contractual safeguards and adequacy mechanisms. For further details, please see Google’s privacy policy: https://policies.google.com/privacy

6. Data retention

We retain personal data for at least 10 years, unless you request its deletion earlier and no overriding legal obligations apply. This retention period allows us to fulfil statutory duties as an association, maintain accurate membership records, and ensure continuity in event organisation and governance.

Analytics and technical data (e.g. Google Analytics) are subject to shorter retention periods as defined by the respective providers (currently 50 months).

7. Your rights

Under the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU GDPR, you have the right to:

Access the data we hold about you
Request correction or deletion of your data
Withdraw your consent to data processing (e.g. unsubscribe from communications)
Receive information about how your data is processed

To exercise your rights, contact us at [email protected]

8. Updates to this policy

We may update this Privacy Policy from time to time to reflect legal requirements or changes in our services. The latest version will always be published on this page.